Butterchurn Guesthouse

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Terms and Conditions for Butterchurn


These booking terms apply to Butterchurn Guest House, (‘We’/’Us’/’Our’) and the person making the Booking or to whom We supply services in respect of the Booking (‘You/Your’). These booking terms are governed by English law and apply to all Bookings except where We agree in writing other terms. By making a booking you are deemed to accept these booking terms and conditions.


  • Check-in time is from 14:00 (2pm) 
  • Check-out time is 10:00 am unless we have agreed otherwise. This is so we can have the rooms serviced for new guests arriving.
  • Please give us an estimated time of arrival, and call us on 07768744922 if you are delayed and/or will be arriving late.


Butterchurn Guest House is designated entirely ‘non smoking’. If you choose to smoke outside the house, within the grounds or vicinity, you agree to dispose of smoking materials with consideration. No cigarette ends or used smoking materials are to be disposed of anywhere within the house, or within the grounds. Failure to comply with these ‘no-smoking’ conditions may incur a ‘deep cleaning’ charge.

We reserve the right to terminate Your Booking immediately, without being liable for any refund or compensation, if you engage in behaviour which, in our view, is unacceptable or which causes a disturbance or nuisance to other guests.


  • You agree to take all reasonable care whilst staying in our property. You are responsible and liable for any breakages or damages caused by your act, omission, default or neglect. We ask that you report any incidents of damage, spillages etc as they occur (where this is practicable) or as soon as possible thereafter, so that we may take remedial action as quickly as possible.

  • We may choose not to charge for minor incidents, but we will charge You for any replacement, repair or extra cleaning which we deem necessary resulting from any reckless, careless or inconsiderate use of the property and its contents, or of the items (including linens and towels) provided for your use.

  • We may make an additional charge of £50 if you did not report an incident of damage in a timely manner. If our property is damaged by any reckless or deliberate means we will seek recompense for the full value of our property. (Please do not attempt to clean carpets by rubbing a spill into the carpet, after a spill, if practicable please inform us immediately as we can sometimes negate the damage with cleaning products).

  • You agree to indemnify us and to pay us the amount reasonably required to make good or remedy any damage or loss. We reserve the right to invoice you following departure, should We deem it necessary to incur cleaning or other charges to remedy any damage or loss you have caused or allowed. If you have given debit/credit card details in order to make payment, then You agree that We may debit that credit card with an amount as may be required to remedy such damage.


Our rates are quoted ‘per room per night’, and include breakfast. If booking online, your online booking form will show the total amount payable for your stay. If booking by phone, the total amount payable will be agreed verbally and confirmed by email.

Rates quoted are correct only for the specific number of guests and room nights on the dates shown. Should you change the number of guests, dates or room nights, then the rates are subject to change..


Bookings are made, and a contract between you and us comes into effect, when We accept a reservation from You. We will accept a reservation when We have confirmed your reservation and received from You a non-refundable deposit. The balance must be paid by you to us during (or before) your stay.

Deposit payments can be paid by cash or with a valid credit or debit card.

Balancing payments can be paid by cash or with a valid credit or debit card


To cancel any reservation prior to arrival please call 07768744922, or send us an e-mail.

Please note that your deposit is not automatically refundable under any circumstances.

We recommend you consider insuring against the possibility of cancellation.

Your deposit is refundable up to 7 days before arrival.

If you cancel your booking at any time within 7 Days of your intended check-in date, then we will retain the total cost of your booking.

Amendments which you make to Your booking which result in the cancellation of any ‘room night’ will be treated in accordance with the above. If you fail to arrive at Butterchurn Guest House to take up your booked accommodation (‘no-show’) then You will remain liable for the total cost of your booking.


We have free high speed wireless broadband connection available for our guests to connect to their own computers or smart phones. Terms and conditions apply. Information available on arrival, please ask.


We ask you not to place suitcases onto the beds as they are often contaminated and can transfer soil to the bedding and can completely ruin soft furnishings.


For the consideration of all of our guests we reserve the right to judge acceptable levels of noise or behaviour of guests who must take all steps for corrective action as requested by the proprietors. In the event of failure to comply with management requests, we may terminate the booking immediately regardless of time and without being liable for any refund or compensation. Any termination in the above circumstances will still require the cost of the booking to be paid.


We reserve the right to cancel a booking in the event of any cause beyond our reasonable control which prevents Us from meeting our obligations in connection with your booking. In such an event we will refund any payments you have made to us, in full. Our liability would not extend beyond this refund. (Please note; we would only cancel your booking if your accommodation was unavailable for reasons beyond our control, and we would attempt to offer you alternative accommodation. If this was not possible, or acceptable to you, then we would refund all monies you have paid).

Single Occupancy
In the case of single occupancy the room rate will always apply.

Special Diets
We can usually accommodate special diets with a little help from you. Please let us know so that we can make any preparations. Prescription food stuffs such as gluten free bread should be brought with you if possible. If we are required to buy food stuffs in addition to that already on offer any extra cost may need to be met by you.

Coeliac -We will take every care to avoid contamination with gluten but we cannot guarantee 100% that there will be no cross contamination with gluten products.

Nut allergy – We use nut products every day in our kitchen and dining room and whilst every care would be taken to avoid contamination with nuts or seeds we cannot guarantee this


We do not provide evening meals as there are hotels and pubs in and around Otterburn. Recommended personal and guest favourites include:


Please note that the rooms will be cleaned and maintained every day to ensure they are clean and fit for use.


If our property is damaged by any reckless or deliberate means we will seek recompense for the full value of our property. Examples of reckless damage would be:

  • Dirty foot ware – soiling of carpets or furnishings by deliberately walking into the house with mud encrusted foot ware or clothing.
  • Red wine – Spillage of red wine – onto furnishings or decor
    Indelible ink on bedding or soft furnishings!
  • Vomiting – Damage caused by vomiting after over indulging in alcohol.


In case of emergency please call Darren 07768744922

No smoking throughout.
FIRE: Audible fire alarm system installed with emergency lighting.